Digital Image Submission Instructions

Overview

Images for the monthly competitions are submitted through this website on-line.

Each month prior to submission you should select and prepare your images according to the technical guidelines (1024 wide, 768 high, 1 MB file size, sRGB format). Your files must be named according to the naming standards which contain your membership number, category, and image title.

Once you are ready (and prior to the submission deadline) you submit your images using the upload page. This will copy them from your computer to our server.

Should you have need to alter any your submissions, please email the Digital Committee, before taking any action. This will ensure that the matter will be resolved in an accurate and timely manner.

Please refer to the following sections for specific information regarding the preparation and submission of your images.

Please do not hesitate to contact the Digital Committee with your comments and questions.

Preparation

Each image being submitted for the competitions must have the following technical characteristics.

The maximum allowable width (horizontal dimension) shall not exceed 1024 pixels.

The maximum allowable height (vertical dimension) shall not exceed 768 pixels, regardless of the image's primary orientation (portrait or landscape).

You can check your dimensions with this calculator:

The maximum file size shall not exceed 1 megabyte (MB); the image will not be accepted if the size is greater.

The image file must be in JPG/JPEG format. The image profile should be sRGB to be consistent with the projector and optimum viewing.

Naming Your Files

File Name Convention: The following indicates the proper manner for naming the image files that you are submitting for monthly digital competitions.

(8-digit number competition date)(dash)(single letter category designator)(dash)(image title, individual words separated by underscores)(dash)(3-digit current year member competition ID number)

Example: 20120404-T-3_Blind_Mice-999

This file name indicates that this image is being submitted for the April 2012 competition in the Travel category, with the title "3 Blind Mice" by a member with competition ID number of 999.

Submission

Prior to submitting your images, it would be in your best interest to collect all your images into a single folder. This will eliminate the need to spend extra time navigating from folder to folder in search of your images.

If you still need help, download and read this help document: Digital Image Submission Process.

Confirmation

Send an email to DigitalCompetition@mvcameraclub.org containing a list of the file names you just submitted. The Digital Committee will respond letting you know if they have been received.

(Keep a copy of their response. You will be asked to produce it if there is a question on whether an image was received for competition, before they will try to make appropriate accommodations.)

If there are any problems with the category, sizing or orientation of your image, the Digital Committee will email you. (Make sure that your SPAM filter doesn’t block DigitalCompetition@mvcameraclub.org). If there are issues they may either pull the image from the competition or automatically adjust using default Photoshop adjustments (if appropriate) at their discretion. All corrections must be received within 24 hours of the submission deadline.

Merrimack Valley Camera Club
www.mvcameraclub.org